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Knowledge Base & Guides

Knowledge Base & Operating Guides

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Portal Page & Route Directory

Select your user role or search by controller name, action, route URL, or keywords.

All Roles Administrator (Admin) Staff & Teachers (Staff) Students & Parents (Student)

Administrator Operating Manual

Target Role: Admin • 10 page guide(s) available
Admin Module
Academic Sessions
2 Guides Available
/Admin/Sessions Academic Calendar
Academic Sessions & Term Setup
What This Page Does:

Manages the institutional academic calendar, initializes new academic years (e.g. 2024/2025), and sets the active session and term for all tenant operations.

Step-by-Step Operating Instructions:
  1. Navigate to /Admin/Sessions from the Master Admin navigation.
  2. Click 'New Session' to create an upcoming academic year.
  3. Enter the session title (e.g. '2024/2025 Session') and start/end dates.
  4. Select 'Set as Current' to activate the session across all class registers and fees.
  5. Click Save to apply changes across the portal.
/Admin/Sessions/NextTerm Term Rollover
Term Transition & Session Rollover
What This Page Does:

Advances school operations to the next term (1st Term -> 2nd Term -> 3rd Term), locking past term continuous assessment edits and initializing fresh score entry registers.

Step-by-Step Operating Instructions:
  1. Verify that all subject scores and report cards for the ending term have been approved and published.
  2. Go to /Admin/Sessions and locate the active session.
  3. Click 'Next Term' to advance the active term pointer.
  4. Review the confirmation dialog and verify the new active term.
  5. The system automatically rolls over student class enrollments while preserving historical transcripts.
Admin Module
Student Profiles
1 Guide Available
/Admin/StudentProfiles Student Directory
Student Bio-Data & Master Profiles
What This Page Does:

Maintains the central student information database, tracking official admission numbers, biometric details, guardian phone contacts, and class allocations.

Step-by-Step Operating Instructions:
  1. Navigate to /Admin/StudentProfiles to browse the complete enrolled student roster.
  2. Use the search bar to filter by Registration Number, Surname, or Class Level.
  3. Click 'Profile' on any student record to view or edit guardian contacts, residential addresses, and medical notes.
  4. Upload digital passport photographs (JPEG/PNG) to appear on report cards and student ID cards.
Admin Module
Class Levels & Promotion
2 Guides Available
/Admin/ClassLevels Class Management
Class Levels, Arms & Subject Allocation
What This Page Does:

Configures educational tiers (Nursery, Primary, Junior & Senior Secondary), class arms (e.g. JSS1 Gold, SS2 Science), and assigns curriculum subjects to each class.

Step-by-Step Operating Instructions:
  1. Open /Admin/ClassLevels.
  2. Click 'Create' to add a new class tier (e.g. 'JSS 1').
  3. Add classroom arms (e.g. 'JSS 1A', 'JSS 1B') and assign class masters/teachers.
  4. Click 'ClassSubject' to select compulsory and elective curriculum subjects offered in that arm.
  5. Save configuration to populate teacher scoring rosters.
/Admin/ClassLevels/StudentPromotion Promotion Engine
End-of-Session Student Promotion
What This Page Does:

Automates the annual promotion of passing students to the subsequent class level based on cumulative annual grade averages.

Step-by-Step Operating Instructions:
  1. Open /Admin/ClassLevels/StudentPromotion at the end of the 3rd Term.
  2. Select the current class arm (e.g. JSS 1 Gold) and destination class (e.g. JSS 2 Gold).
  3. Review the student list with computed cumulative annual averages.
  4. Check students qualifying for promotion (uncheck retained or repeated pupils).
  5. Click 'Execute Promotion' to transfer active enrollments into the new class tier.
Admin Module
Result Processing & Broadsheets
2 Guides Available
/Admin/ResultManagement/BatchResult Academics & Grading
Terminal Result Processing & Broadsheets
What This Page Does:

Compiles CA1, CA2, exam scores, affective & psychomotor domain ratings, class rankings, and generates cumulative broadsheets.

Step-by-Step Operating Instructions:
  1. Navigate to /Admin/ResultManagement/BatchResult.
  2. Select Session, Term, and Class Level to process.
  3. Click 'Compute Broadsheet' to calculate total scores, class averages, subject highs/lows, and position rankings.
  4. Review computational sanity checks to ensure zero missing marks.
  5. Click 'Approve & Publish' to release results to parent/student portals.
/Admin/ResultManagement/StudentsForBatchResult Report Cards
Batch Printable Report Cards
What This Page Does:

Generates high-resolution, institutional-branded terminal report card PDFs ready for bulk printing with student photos, grading scales, and digital signatures.

Step-by-Step Operating Instructions:
  1. Open /Admin/ResultManagement/StudentsForBatchResult.
  2. Choose the published class arm and term.
  3. Review principal comments and class teacher remarks.
  4. Click 'Print All Terminal Cards' to generate a unified multi-page PDF formatted for A4 printing.
  5. Use 'Download Zip' to save individual student report sheets.
Admin Module
Result PINs & Scratch Cards
1 Guide Available
/Admin/PinManagement Result PINs
Scratch Card & Result-Checking PIN Generator
What This Page Does:

Generates encrypted digital scratch cards and serial PINs with access counters to monetize or secure online result checking.

Step-by-Step Operating Instructions:
  1. Navigate to /Admin/PinManagement.
  2. Click 'UpdatePinWithSessionId' to create a new batch of PINs for the active session.
  3. Specify quantity (e.g. 500 cards) and usage limit per card (e.g. 5 result views).
  4. Click 'Export to Excel' to send batch serial numbers to your commercial scratch card printer.
  5. Track active, used, and expired cards from the summary table.
Admin Module
Fee Schedules & Bursary
1 Guide Available
/Admin/SchoolFees Bursary & Fees
School Tuition Fees & Levies Setup
What This Page Does:

Defines tuition fee schedules, developmental levies, PTA dues, uniform charges, and optional boarding fees per class category.

Step-by-Step Operating Instructions:
  1. Go to /Admin/SchoolFees.
  2. Click 'Create Fee Schedule' and select target Class Tier (e.g. SS1 Science).
  3. Enter itemized breakdown (Tuition, ICT, Lab Levy, PTA).
  4. Mark items as compulsory or optional.
  5. Save schedule to automatically generate student invoices on the parent portal.
Content Module
Guardian Messaging
1 Guide Available
/Content/Message/SendToAllParents Parent Communication
Bulk SMS Broadcast to Guardians
What This Page Does:

Delivers real-time SMS broadcasts to all registered parent phone numbers using the school's verified custom Sender ID.

Step-by-Step Operating Instructions:
  1. Navigate to /Content/Message/SendToAllParents.
  2. Type your broadcast message (e.g. Mid-term break notification, fee reminders, emergency announcements).
  3. Preview character count and SMS credit calculation.
  4. Click 'Send Broadcast' for instant gateway delivery with live delivery logs.

Staff & Teacher Operating Manual

Target Role: Staff • 7 page guide(s) available
Staff Module
Staff Academic Panel
4 Guides Available
/Staff/Panel Staff Dashboard
Teacher Academic Panel & Class Roster
What This Page Does:

Central staff cockpit displaying assigned teaching subjects, assigned class arms, student rosters, and administrative notices.

Step-by-Step Operating Instructions:
  1. Log in with your teacher credentials.
  2. The main panel displays your assigned teaching subjects and weekly class periods.
  3. Click on any class arm to view the student name list and attendance register.
  4. Use the quick links to enter CA scores or upload homework.
/Staff/Panel/ScoreSheet Grade Entry
Continuous Assessment (CA) Scoresheet Entry
What This Page Does:

Enables subject teachers to input, update, and upload continuous assessment marks (CA1, CA2) and examination scores for enrolled pupils.

Step-by-Step Operating Instructions:
  1. Navigate to /Staff/Panel/ScoreSheet.
  2. Select your Subject, Session, Term, and Class Arm.
  3. Enter CA 1 (e.g. /20), CA 2 (e.g. /20), and Examination score (e.g. /60).
  4. The system calculates the total out of 100% in real-time.
  5. Click 'Submit Scoresheet' to submit marks for administrative approval.
/Staff/Panel/LessonNote Lesson Notes
Digital Lesson Notes & Schemes of Work
What This Page Does:

Digital repository for preparing, submitting, and publishing weekly lesson notes and curriculum materials for student revision.

Step-by-Step Operating Instructions:
  1. Go to /Staff/Panel/LessonNote.
  2. Click 'Add Lesson' and choose your Subject and Class Level.
  3. Enter the Week Number, Topic, Behavioural Objectives, and Content Summary.
  4. Attach PDF/Word diagrams or reference documents.
  5. Click 'Submit to Principal/HOD' for review and approval.
/Staff/Panel/AllAssignments Assignments
Class Homework & Assignments Manager
What This Page Does:

Allows teachers to create homework tasks, attach learning resources, set submission deadlines, and review student submissions.

Step-by-Step Operating Instructions:
  1. Open /Staff/Panel/AllAssignments.
  2. Click 'Add Assignment'.
  3. Enter Assignment Title, Subject, and Class Arm.
  4. Write the homework instructions and attach supplementary worksheets.
  5. Set the due date and click 'Publish to Students'.
CBTExam Module
CBT Question Bank
1 Guide Available
/CBTExam/CBTQuestion/Create CBT Lab
CBT Objective Question Bank & Exam Creation
What This Page Does:

Subject teacher tool for authoring online multiple-choice questions, adding mathematical formulas/diagrams, and setting correct answer keys.

Step-by-Step Operating Instructions:
  1. Navigate to /CBTExam/CBTQuestion/Create.
  2. Select your Subject and Class Tier.
  3. Type the question body and optionally attach a diagram or formula image.
  4. Provide Option A, Option B, Option C, Option D, and mark the correct option.
  5. Save question to add it to your school's verified CBT Question Bank.
CBTExam Module
CBT Exam Board
1 Guide Available
/CBTExam/CBTExamBoard CBT Scheduling
CBT Exam Board Scheduling & Proctoring
What This Page Does:

Schedules online computer-based tests, sets duration timers, configures question randomization, and enables live test proctoring.

Step-by-Step Operating Instructions:
  1. Open /CBTExam/CBTExamBoard.
  2. Click 'Create Exam' and select the Subject and Target Class.
  3. Specify Duration (e.g. 45 minutes) and Total Questions to draw from the bank.
  4. Set the Exam Date, Start Time, and End Time.
  5. Click 'Activate Exam' when ready for students to start testing.
Staff Module
Attendance Register
1 Guide Available
/Staff/EventsControl Attendance
Daily Class Attendance & Register
What This Page Does:

Digital class attendance register for recording daily student presence (Present, Absent, Excused) used for terminal report card attendance totals.

Step-by-Step Operating Instructions:
  1. Go to /Staff/EventsControl.
  2. Select your Class Arm and the current Date.
  3. Mark each student's morning and afternoon attendance status.
  4. Add brief absence reasons where applicable.
  5. Save register; attendance figures automatically calculate on termly report sheets.

Student & Parent Portal Guide

Target Role: Student • 5 page guide(s) available
Student Module
Student Portal & Dashboard
2 Guides Available
/Student/Panel Student Dashboard
Student Academic Cockpit & Profile
What This Page Does:

Personalized student portal displaying enrolled subjects, class timetable, homework notifications, and school circulars.

Step-by-Step Operating Instructions:
  1. Log in with your Student Registration Number / Username and Password.
  2. View your active academic session, class arm, and class master details on the dashboard.
  3. Check urgent announcements and upcoming assignment deadlines.
  4. Click 'Personaltimetable' to view daily period schedules and classroom venues.
/Student/Panel/Assignment E-Learning
Downloading Homework & Lesson Notes
What This Page Does:

Enables students to download subject homework tasks, view teacher notes, and study course syllabi from home on desktop or mobile.

Step-by-Step Operating Instructions:
  1. Open /Student/Panel/Assignment from your student dashboard.
  2. View active assignments grouped by subject and deadline date.
  3. Click 'Details' to view teacher instructions and download attached worksheets.
  4. Go to /Student/Panel/Sylabus to read digital lesson notes and prepare ahead for classes.
Student Module
Online Result Checker
2 Guides Available
/Student/ArchiveResult Result Checker
Online Result Checking with Scratch Card PIN
What This Page Does:

Secure online result-checking portal allowing parents and students to view termly transcripts using a school scratch card PIN.

Step-by-Step Operating Instructions:
  1. Navigate to /Student/ArchiveResult.
  2. Select the Academic Session and Term (e.g. 2024/2025 Second Term).
  3. Enter your Serial Number and 12-digit Scratch Card PIN.
  4. Click 'Check Result' to verify credentials.
  5. Instantly view continuous assessment breakdown, subject grades, positions, and principal remarks.
/Student/ArchiveResult/PrintResult PDF Transcript
Download Official Printable Report Card
What This Page Does:

Generates the authenticated, official digital terminal report card featuring school logo, student photo, grading scale, and digital verification seal.

Step-by-Step Operating Instructions:
  1. After checking your result in /Student/ArchiveResult, click 'Print Report Card'.
  2. The system renders the complete high-resolution terminal transcript.
  3. Click 'Download PDF' or 'Print' to save or print on A4 paper for records.
  4. The report card includes the verifiable QR/barcode for institutional validation.
CBTExam Module
CBT Exam Board
1 Guide Available
/CBTExam/CBTExamBoard/Students CBT Testing
Taking Online CBT Computer-Based Examinations
What This Page Does:

Interactive student computer-based testing interface with countdown timer, question navigator, and instant submission.

Step-by-Step Operating Instructions:
  1. Go to the CBT Exam section on your student panel when a scheduled test is open.
  2. Click 'Start Exam' to load the test interface.
  3. Read each question carefully and select your chosen radio option (A, B, C, D).
  4. Use the bottom question palette to jump between answered and unanswered questions.
  5. Click 'Submit Exam' before the live countdown timer reaches 00:00.
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