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Knowledge Base & Guides

Knowledge Base & Operating Guides

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Portal Page & Route Directory

Select your user role or search by controller name, action, route URL, or keywords.

All Roles Administrator (Admin) Staff & Teachers (Staff) Students & Parents (Student)

Administrator Operating Manual

Target Role: Admin • 10 page guide(s) available
Admin Module
Academic Sessions
2 Guides Available
/Admin/Sessions Academic Calendar
Academic Sessions & Term Setup
What This Page Does:

Manages the institutional academic calendar, initializes new academic years (e.g. 2024/2025), and sets the active session and term for all tenant operations.

Step-by-Step Operating Instructions:
  1. Navigate to /Admin/Sessions from the Master Admin navigation.
  2. Click 'New Session' to create an upcoming academic year.
  3. Enter the session title (e.g. '2024/2025 Session') and start/end dates.
  4. Select 'Set as Current' to activate the session across all class registers and fees.
  5. Click Save to apply changes across the portal.
/Admin/Sessions/NextTerm Term Rollover
Term Transition & Session Rollover
What This Page Does:

Advances school operations to the next term (1st Term -> 2nd Term -> 3rd Term), locking past term continuous assessment edits and initializing fresh score entry registers.

Step-by-Step Operating Instructions:
  1. Verify that all subject scores and report cards for the ending term have been approved and published.
  2. Go to /Admin/Sessions and locate the active session.
  3. Click 'Next Term' to advance the active term pointer.
  4. Review the confirmation dialog and verify the new active term.
  5. The system automatically rolls over student class enrollments while preserving historical transcripts.
Admin Module
Student Profiles
1 Guide Available
/Admin/StudentProfiles Student Directory
Student Bio-Data & Master Profiles
What This Page Does:

Maintains the central student information database, tracking official admission numbers, biometric details, guardian phone contacts, and class allocations.

Step-by-Step Operating Instructions:
  1. Navigate to /Admin/StudentProfiles to browse the complete enrolled student roster.
  2. Use the search bar to filter by Registration Number, Surname, or Class Level.
  3. Click 'Profile' on any student record to view or edit guardian contacts, residential addresses, and medical notes.
  4. Upload digital passport photographs (JPEG/PNG) to appear on report cards and student ID cards.
Admin Module
Class Levels & Promotion
2 Guides Available
/Admin/ClassLevels Class Management
Class Levels, Arms & Subject Allocation
What This Page Does:

Configures educational tiers (Nursery, Primary, Junior & Senior Secondary), class arms (e.g. JSS1 Gold, SS2 Science), and assigns curriculum subjects to each class.

Step-by-Step Operating Instructions:
  1. Open /Admin/ClassLevels.
  2. Click 'Create' to add a new class tier (e.g. 'JSS 1').
  3. Add classroom arms (e.g. 'JSS 1A', 'JSS 1B') and assign class masters/teachers.
  4. Click 'ClassSubject' to select compulsory and elective curriculum subjects offered in that arm.
  5. Save configuration to populate teacher scoring rosters.
/Admin/ClassLevels/StudentPromotion Promotion Engine
End-of-Session Student Promotion
What This Page Does:

Automates the annual promotion of passing students to the subsequent class level based on cumulative annual grade averages.

Step-by-Step Operating Instructions:
  1. Open /Admin/ClassLevels/StudentPromotion at the end of the 3rd Term.
  2. Select the current class arm (e.g. JSS 1 Gold) and destination class (e.g. JSS 2 Gold).
  3. Review the student list with computed cumulative annual averages.
  4. Check students qualifying for promotion (uncheck retained or repeated pupils).
  5. Click 'Execute Promotion' to transfer active enrollments into the new class tier.
Admin Module
Result Processing & Broadsheets
2 Guides Available
/Admin/ResultManagement/BatchResult Academics & Grading
Terminal Result Processing & Broadsheets
What This Page Does:

Compiles CA1, CA2, exam scores, affective & psychomotor domain ratings, class rankings, and generates cumulative broadsheets.

Step-by-Step Operating Instructions:
  1. Navigate to /Admin/ResultManagement/BatchResult.
  2. Select Session, Term, and Class Level to process.
  3. Click 'Compute Broadsheet' to calculate total scores, class averages, subject highs/lows, and position rankings.
  4. Review computational sanity checks to ensure zero missing marks.
  5. Click 'Approve & Publish' to release results to parent/student portals.
/Admin/ResultManagement/StudentsForBatchResult Report Cards
Batch Printable Report Cards
What This Page Does:

Generates high-resolution, institutional-branded terminal report card PDFs ready for bulk printing with student photos, grading scales, and digital signatures.

Step-by-Step Operating Instructions:
  1. Open /Admin/ResultManagement/StudentsForBatchResult.
  2. Choose the published class arm and term.
  3. Review principal comments and class teacher remarks.
  4. Click 'Print All Terminal Cards' to generate a unified multi-page PDF formatted for A4 printing.
  5. Use 'Download Zip' to save individual student report sheets.
Admin Module
Result PINs & Scratch Cards
1 Guide Available
/Admin/PinManagement Result PINs
Scratch Card & Result-Checking PIN Generator
What This Page Does:

Generates encrypted digital scratch cards and serial PINs with access counters to monetize or secure online result checking.

Step-by-Step Operating Instructions:
  1. Navigate to /Admin/PinManagement.
  2. Click 'UpdatePinWithSessionId' to create a new batch of PINs for the active session.
  3. Specify quantity (e.g. 500 cards) and usage limit per card (e.g. 5 result views).
  4. Click 'Export to Excel' to send batch serial numbers to your commercial scratch card printer.
  5. Track active, used, and expired cards from the summary table.
Admin Module
Fee Schedules & Bursary
1 Guide Available
/Admin/SchoolFees Bursary & Fees
School Tuition Fees & Levies Setup
What This Page Does:

Defines tuition fee schedules, developmental levies, PTA dues, uniform charges, and optional boarding fees per class category.

Step-by-Step Operating Instructions:
  1. Go to /Admin/SchoolFees.
  2. Click 'Create Fee Schedule' and select target Class Tier (e.g. SS1 Science).
  3. Enter itemized breakdown (Tuition, ICT, Lab Levy, PTA).
  4. Mark items as compulsory or optional.
  5. Save schedule to automatically generate student invoices on the parent portal.
Content Module
Guardian Messaging
1 Guide Available
/Content/Message/SendToAllParents Parent Communication
Bulk SMS Broadcast to Guardians
What This Page Does:

Delivers real-time SMS broadcasts to all registered parent phone numbers using the school's verified custom Sender ID.

Step-by-Step Operating Instructions:
  1. Navigate to /Content/Message/SendToAllParents.
  2. Type your broadcast message (e.g. Mid-term break notification, fee reminders, emergency announcements).
  3. Preview character count and SMS credit calculation.
  4. Click 'Send Broadcast' for instant gateway delivery with live delivery logs.
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